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Keyboard Shortcuts

Action Shortcut
Copy/Paste Format ⌘ ⇧ C / V
Paste Without Format ⌥ ⌘ ⇧ V
Insert Equation ⌃ =
Find and Replace ⌥ H
Non-printing Characters  
Line Break (soft return) ^ L
Paragraph Break (return) ^ P
Navigation  
Begin / End of Document Fn ⌘← / →
Next / Last Paragraph ⌘ ↑ / ↓
Next / Last Page Fn ⌘↑ / ↓

Equation

Equation display mode

  • Professional: displayed as a formatted /rendered equation.
  • Linear: show the equation in its raw form, similar to the way that the equation was typed, but with some of the typed codes translated into special characters.

You can type LaTeX code in the equation editor. Then hit “Current – Professional” to render the equation.

Equation syntax using Word Equation Editor

General syntax:

  • Use () to enclose superscripts/subscripts, equivalent to {} in LaTeX.

Equation Editor Cheatsheet

Multi-line equations aligned at the equal sign:

  1. Add line break by Shift + Enter.
  2. Put cursor at the “=” sign, then right-click to open the context menu, select “Align equation”

Numbering equations

Add labels to eqns. There is NO elegent way to do this in Word. You have to suck it up and choose a workaround.

If you don’t want this nonsense, use LaTeX. 🔥🔥🔥

Two common options:

  • Following the equation, type #(1) and hit enter. ↩

    This is the easiest way to add eqn numbers, but the numbering is static, i.e., if you add/remove equations, you have to manually update the numbers. ❌

  • Add automatically updated labels

    Follow this guide. Once you added the equation table to Equation Gallery, it will be available in all Word documents.

    One caveat is that the equation table borders will always show… MS hates you. 🙂

    Q: How to update cross references?
    A: Select all text Cmd + A, then fn+F9 to update all fields.

Web vs. Print Layout

  • Print: show as if appear when printed
  • Web: show as if appear on a web page, no margins, page breaks, using a continuous, scrollable page; more compact; if you don’t care about format, use web layout reduces distractions; ✅

Font

Q: If I sent a Word Word document with a font and send it to a person that hasn’t downloaded that font, will they still be able to see the document in the font I wrote it in?
A: Short answer is NO. However, you can choose to embed the font in the document. That way, if you share your document with someone else who doesn’t have the same fonts installed that you do, the fonts, layout, and styling of the document won’t change, and special characters won’t turn into meaningless rectangles.

Set “Embed fonts in the file” as default in Preferences (⌘,). Only need to change once. It applies automatically to your future docx’s.

Revision

Review > Markup Options > Balloons > “Show All Revisions Inline”.

Template

Save the files as template

Save as Template > File Format should be .dotx or .dotm

File location: ~/Library/Group Containers/UBF8T346G9.Office/User Content/Templates

FAQ

Q: How to disable automatic capitalizing “i”?
A: Preference > AutoCorrect > Replace “i” with “i”.

Q: How to show TOC sidebar?
A: View > check “Navigation Pane”